How AI Turns a Job Description Into a Professional Quote

The prices on a quote are the easy part — you know your rates. The bit that slows tradespeople down, and the bit that makes a quote look thin next to a competitor's, is the wording: the "description of works" that tells the customer exactly what they're buying. This is where AI genuinely helps, and where it shouldn't be let anywhere near.

What a "description of works" is, and why it matters

It's the paragraph on a quote that describes the job in plain terms — what's included, the standard it's done to, and what the customer gets on completion. A good one does three things: it justifies the price, it sets the scope so there's no argument later, and it makes you look like a business rather than a bloke with a number.

"Rewire kitchen — £2,400" tells the customer nothing except a figure to haggle. A proper description tells them what the £2,400 buys, which is a much harder thing to knock down.

How AI quoting actually works

You describe the job the way you'd tell a mate — "rewiring kitchen, new consumer unit, six sockets, two spurs, making good" — and the AI expands that into a professional scope of works: the work covered, the standard it's carried out to, and what happens on completion. You then read it, correct anything, and send.

The important line: the AI writes the description, never the prices. Your rates, your materials, your figures — those stay entirely yours. The AI is doing the typing you'd rather not do, not the pricing only you can do.

Before and after

What you type: "consumer unit swap, old rewireable board, bring earthing up to standard, test and cert."

What comes back, roughly: a paragraph describing replacement of the existing board with an 18th-Edition compliant unit, main bonding brought up to current standard, circuits tested and certified, and the certificate issued on completion. Two lines of notes become something a customer reads and trusts — in seconds, not minutes.

The part you must not skip: check it

AI-generated text can be confidently wrong. It might name a standard that doesn't apply to your job, or describe a step you're not doing. You are responsible for what's on your quote — the customer is agreeing to your words, and any certificate or compliance claim is yours, not the software's. Treat the AI's paragraph as a fast first draft to correct, never as gospel to fire off unread. Reading and fixing it takes fifteen seconds and is the difference between a professional quote and a liability.

Does it actually save time?

The saving isn't really in typing speed — it's in not staring at a blank box trying to sound professional at the end of a long day. That's the moment quotes get skipped, rushed, or put off until tomorrow, by which point the customer has two other quotes in hand. Turning rough notes into a sendable, checked quote in a couple of minutes is what keeps you in the running.

Try AI-powered quoting

Larzo's AI writes the description of works from your plain-English job notes — never the prices, always your numbers — and you check the wording before it goes. Describe the job, read it over, send the PDF on WhatsApp. See it built for your trade on the trade pages. Try it free →